One of the great things about Google Apps is that Google is constantly looking at ways to improve their products. Every week since the early days of Google Apps they have been tweaking and improving everything they offer. There are no sudden shocks just gentle updates which you get instantly. Gmail and Google Calendar are just two apps which have made a huge difference in my business. If your want to learn more about new and old features of Gmail and Google Calendar including recent updates, read on.
Working with teams is made very easy with Gmail and Google Calendar. For a start there is the instant messaging service where you can easily sway between chat, voice video and group chat. All are accessible in one browser so no need to switch. If you want to see how you have interacted with a certain person, the ‘people widget’ (which was released this year), allows you to see all communications and shared documents to that person.
When it comes to arranging a meeting time be in-house or conference calls you can use the smart reschedule which can be found in Google Calendar Labs. This year a new feature called ‘appointment slots’ has helped simplify meeting scheduling. You can set up blocks of times where you’d like to offer as appointment slots.
Gmail could stand for ‘Great Mail’ because that’s what it is. For a start you get 25GB of email storage which means you never have to worry about filling up your email account. You have plenty of room and can have up to 25,000 contacts, yes that’s right, twenty-five thousand contacts all under one roof!
Finding mail isn’t a problem as the search facility works wonders. Priority Inbox is a clever feature as it learns patterns in how you use email. It will look at what emails you read and which you reply to. If you email your boss or supervisor quite often, these and other important emails will get listed in the important list at the top of the list. This means your inbox will be better organized, and you will save time by seeing and addressing the most important emails first.
Google is great for letting you view your mail how you want to view it. Some people like to have conversations with the same people in threads, like you see on forums, while others prefer one box for each individual message. Gmail gives you the option to choose how you view your mail.
The undo send tab is another great feature. Often we send a message too quick and wish we could un send it or stop it from sending. Well you can with undo send. You can then edit and resend the email or delete it completely.
These are just some of the features I have found extremely useful in my business, but there are so many more. The best way to see if Google Apps are for you is to try them. Google Apps are free of charge for companies with less than 10 users. You won’t get the full functionality of the enterprise version, but you will be able to get a feel of what it’s like running your business in the Google Cloud.